Previous clients can locate a property using the first five (5) characters of the property name and the
invoice number assigned to the project.
Reserve Studies completed on or after 03/15/2023 will include the invoice number on the front page of the final Reserve Study
report. If the study was completed prior to 03/15/2023, a separate invoice was provided.
PROPERTY NAME (First 5 Characters)Invoice NumberAny additions to the community since the last Reserve Study?
The highlighted fields are required or may contain errors.
If you do not have the requested information, or the property cannot be located, please fill out the form below.
Property Name and Location*Required Field
Property NameProperty EmailAddressProperty CityProperty StateZip CodeCAI ChapterWebsiteFacebookYear Construction StartedYear Construction CompletedYear Converted
Contact Information
How is the property managed?
SalutationFirst NameLast NameDesignation
Email AddressEmail Address ConfirmationPrimary PhoneMobile PhoneWhat is your relationship to the property?Title
Property Management
Management Company NameAddressCityStateZip Code
Timing
NOTE: Proposals take approximately 7-10 business days.
Date Proposal NeededDate Study Needed
Type of Property
NOTE: One property can have multiple selections
Select all that apply
Building Types
NOTE: One property can have multiple building types
Select all that apply
Common Facilities
Select all that apply
Documents
Existing Documents
NO DOCUMENTS HAVE BEEN UPLOADED. Click Add Document to the right to upload a document.
Add a new document
The following property was located with the information you supplied:
,
We could not locate a property with the information you supplied.
Click OK to try again.
Select a file to upload, and add a description (if desired), then click Upload File.
Description:
Our records indicate that we have serviced a property matching the Name, City, and State you provided on the form. If you would like to use this property, click Use This Property below. Otherwise, click CancelClick Use This Property to continue.Property Details:
,
CAI Chapter: Website: Facebook:
Your email address is associated with one or more Management Companies. If you would like to use one of the companies with which you have been previously associated, please select it from the list below.
Click Cancel to exit this dialog.
The following information will be needed to complete the full reserve study proposal request.
Property Name and Property Address
Contact Information – Name, Email Address, Phone Number, and Relationship to Property
Type of Property – Homeowners Association, Residential Condominium, etc.
Building Types – Single Family Homes, Townhomes, Garden Style Cond, Midrise, Highrise
Building Count and Unit Counts
Building Items – Common building items that are to be included in the reserve study, make a list prior to starting. Community document information determines if the association is responsible. If yes, please include all items by checking them in the dropdown menus.
Example: Roofs, Siding and Trim, Decks, Balconies, Elevators, Stairwells, and Corridors.
Site Items – Common site items that are to be included in the reserve study, make a list prior to starting. Community document information determines if the association is responsible. If yes, please include all items by checking them in the dropdown menus.
Example: Roadways, Sidewalks, Curbs and Gutters, Entrance Monuments, Fencing, Utilities, etc.
Recreation Items – Recreation items that are to be included in the reserve study, make a list prior to starting. Community document information determines if the association is responsible. If yes, please include all items by checking them in the dropdown menus.
Example: Pools, Tot Lots, Dog Parks, Tennis Courts, Boat and Beach, Golf
Common Facilities – Additional shared community buildings.
Example: Clubhouse, Pool House, Community Center, Parking Garage, Maintenance Buildings.
PLEASE READ
For an accurate proposal, please review all dropdown menus and select all items to be included in the
reserve study proposal. If you are unable to complete all inputs currently,
click the Save and Return button. If all inputs are correct, click Review and Submit.
ATTENTION!
Unfortunately, you are not eligible for a LEVEL 3 RESERVE STUDY. A Level 2 will be required due to this request being outside of the allowable timeframe.
If you have any questions, please call our office.
By clicking OK, this request will be converted to a Level 2 request.
Let's Get Started
We've located the following Proposal Requests that were started within the past seven (7) days, but were never completed. If you would like to continue one of these, please select it in the list below. If you NO LONGER wisth to keep one or more unfinished requests, please click discard in the desired row below.
We have located the following properties with which you might be associated. Please select a property below to request a new proposal for an existing property. Otherwise, please click Start A New Property below.
Selecting Continue will temporarily save this form under your email address, and you can return to it within 5 days. Afterwards it will automatically Submit.
Selecting Continue will temporarily save this form under your email address, and you can return to it within 5 days. Afterwards it will automatically Submit.
Selecting Continue will temporarily save this form under your email address, and you can return to it within 5 days. Afterwards it will automatically Submit.
Use the controls below to add one or more building types to this request.
For each Building Type selected, indicate the items for which the property is responsible for replacement by clicking the icon next to each item. You can expand each section individually to view the items for inclusion or exclusion. If this is a new proposal request, we have already preselected the most common choice for each item.
Thank you for considering Miller+Dodson, a copy of this form will be emailed to you. Please select Submit Now and your are done.
Our records indicate that we have serviced a property matching the Name, City, and State you provided on the form. If you would like to use this property, click Use This Property below. Otherwise, click CancelClick Use This Property to continue.
A Level 1 Reserve Study is typically the first study. Select this option if your community has never had a study before or if you would like a study performed from scratch.
Please select Continue below and provide us with as many details about your property as you quickly know. The better we understand your property the better we can service your needs, and the lower your study will cost.
Level 2 Updates of a previous Miller+Dodson Study are typically performed every 3 to 5 years and may be required by your State. Even if you do not see your property in this data base and we previously did it, we more than likely have it in our archives.
After completing the Timing section below, you can select Submit NOW and we will take it from here.
Level 2 Updates are normally performed every 3 to 5 years and your State may require them. Your study\'s previous inventory data may be transferable. If it is, we would like to pass a cost savings on to you.
Please select Add Document below and upload your previous reserve study to us. If the file is too large you can attach it to the confirmation email you will receive at the end of this form.
If you are uncomfortable with providing your previous study, please select the Level 1 option and we will build your study from scratch.
After completing the Timing section below, you can select Submit NOW and we will take it from here.
Level 3 Updates of a previous Miller+Dodson Study are typically performed annually for no more than 4 years after the last on-site inspection study. A Level 3 Study is not a substitute for a Level 2 Update, but it will provide you with a clearer understanding of your reserves for your annual budget review. The cost for this level of service is typically 20% of your last Miller+Dodson on-site reserve study or $800 minimum.
After completing the Timing section below, you can select Submit NOW and we will take it from here.
A Level 4 Preliminary Reserve Study from Plans is typically performed for a developer or developer\'s agent. This type of study requires a Full Level 1 Replacement Reserve Study at the end of construction and is nullified as soon as construction is complete.
Please select Continue below and provide us with as many details about your property as you quickly know. The better we understand your property the better we can service your needs.
Transition Study services are only offered in select areas of the USA, where we can be cost effective in the often arduous and litigious follow-up process. Architectural and Engineering Plans Will Be Require.
Performed in conjunction with a Level 1 Reserve Study, this combination will provide a complete picture for a new Board looking to understand what their builder is giving them and how to be financially prepared for their long-term financial responsibilities.
Please select Continue below and provide us with as many details about your property as you quickly know. The better we understand your property the better we can service your needs.
If you are simply requesting information, below, you can select Submit NOW. However, if your are looking for a proposal or the cost for a reserve study, please review the other Levels of Service above.
Please review the sections below for accuracy. If you want to change any of the information provided, click the Previous button below. If there is any additional information not covered on this form that you feel is important, please add it in the space provided. Then, click Save and Submit NOW to complete this proposal request.
Thank you for submitting your Proposal Request.
You should receive a confirmation email and summary of your request soon. Please also check your spam or junk mail folder.
If you have anything else to add or a large attachment, simply forward them with a reply to the confirmation email.
If we have any questions, we will contact you. Otherwise, look for your Proposal by the date requested or in 7 to 10 days.
Thank you again for considering Miller+Dodson.
Your email address is associated with one or more Management Companies. If you would like to use one of the companies with which you have been previously associated, please select it from the list below.
Click Cancel to exit this dialog.
Types of Reserve Studies:
Level 1, with site inspection is the first or initial study, or if a study needs to be completely redone.
Level 2, with site inspection is recommended or required every 3 to 5 years repeatedly after the last Level 1 or Level 2 study.
Level 3, with NO site inspection is for the interim years between Level 1 or Level 2 studies.
Level 4 (Preliminary), with NO site inspection is performed from plans, and is invalid after construction is complete.
Some PROPERTIES or MANAGEMENT COMPANIES prefer to use a generic, property-specific email for communications regarding the property to avoid missed communications that may happen when staff, board members, or other personnel associated with the property change.
An example of a PROPERTY-SPECIFIC email might be: myproperty@gmail.com.
Miller+Dodson WILL NOT create this email address for you. If you do not currently have a registered and valid property-specific email address then you should leave this field blank.
